Non Profit Arts organizer is seeking a part time Administrative Coordinator to support our public programming department & director of programs. The department presents approximately 50 programs annually, in genres including dance, music, theater, opera, sound installation, performance art, digital-only presentations, and related hybrids.

The Administrative Coordinator is responsible for providing administrative support to the DPP . The successful applicant will possess strong organizational and multitasking skills, excellent follow-through and time management, computer proficiency, as well as a positive attitude while interacting with staff, partners, vendors, program participants and visiting artists.

PRIMARY RESPONSIBILITIES & DUTIES:

Manage the department’s admin needs including supplies & hospitality ordering, vendor liaison, and maintaining files and records
Building contracts with new and existing vendors
Invoice tracking and working consistently with the accounting department
Responding to inquiries, resolving complaints, and providing information about the organization's programs and services
Prepare reports and presentations with the DPP
Maintain the marketing schedules & liaising with communications
Manage seasonal event calendars and all necessary documentation of programs, including park, fire and sound permits
Support Public Programs Coordinator as needed.
Collaborate with the DPP on partnership development and programmatic improvements
Communicate regularly (phone, email, in-person) with staff, partners, vendors, and program participants
Track participant data, including statistics and attendance; head survey collection
With Program Coordinator, maintain inventory control and maintenance of all programming equipment; order materials related to programming and retain file back-ups of all details
Track and reconcile expenses as well as program budgets related to Public Programs
Work directly with Operations to successfully permit & administrate programs

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

Bachelor's degree
2+ years of experience in an administrative support role
Excellent organizational and time management skills
Strong communication and interpersonal skills
Proficiency in Microsoft Office, Google suite, Adobe programs, Canva
Self disciplined and able to work without being micro managed
Detail-oriented with excellent written and verbal communication skills
Excels at multi-tasking in fast-paced environment.
Has previous experience in an administrative role.
Professionalism and discretion is a must.
Proactive planning ability combined with keen attention to detail.
Possess excellent personal time management and organizational skills
Computer skills necessary : Mac: Microsoft Office Products / Zoom / Teams
Asana / Canva / Final Cut Pro /Upwork/Planoly / Hubspot CRM or similar / Otter ai /

This is a hybrid (on-site and remote) position based out of our Brooklyn Heights office

Compensation:

$24 p/h This is a part-time position. starting at 15 hours per week - with potential for more. Schedule will vary based on program needs.

Application Instructions / Public Contact Information

please email a cover letter & resume kindredartscei@gmail.com

Application Deadline
11/13/2024

Kindred Arts jobs

P/T Administrative Coordinator