Non Profit Arts organizer is seeking a part time Administrative Coordinator to support our public programming department & director of programs. The department presents approximately 50 programs annually, in genres including dance, music, theater, opera, sound installation, performance art, digital-only presentations, and related hybrids.
The Administrative Coordinator is responsible for providing administrative support to the DPP . The successful applicant will possess strong organizational and multitasking skills, excellent follow-through and time management, computer proficiency, as well as a positive attitude while interacting with staff, partners, vendors, program participants and visiting artists.
PRIMARY RESPONSIBILITIES & DUTIES:
- Manage the department’s admin needs including supplies & hospitality ordering, vendor liaison, and maintaining files and records
- Building contracts with new and existing vendors
- Invoice tracking and working consistently with the accounting department
- Responding to inquiries, resolving complaints, and providing information about the organization's programs and services
- Prepare reports and presentations with the DPP
- Maintain the marketing schedules & liaising with communications
- Manage seasonal event calendars and all necessary documentation of programs, including park, fire and sound permits
- Support Public Programs Coordinator as needed.
- Collaborate with the DPP on partnership development and programmatic improvements
- Communicate regularly (phone, email, in-person) with staff, partners, vendors, and program participants
- Track participant data, including statistics and attendance; head survey collection
- With Program Coordinator, maintain inventory control and maintenance of all programming equipment; order materials related to programming and retain file back-ups of all details
- Track and reconcile expenses as well as program budgets related to Public Programs
- Work directly with Operations to successfully permit & administrate programs
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
- Bachelor's degree
- 2+ years of experience in an administrative support role
- Excellent organizational and time management skills
- Strong communication and interpersonal skills
- Proficiency in Microsoft Office, Google suite, Adobe programs, Canva
- Self disciplined and able to work without being micro managed
- Detail-oriented with excellent written and verbal communication skills
- Excels at multi-tasking in fast-paced environment.
- Has previous experience in an administrative role.
- Professionalism and discretion is a must.
- Proactive planning ability combined with keen attention to detail.
- Possess excellent personal time management and organizational skills
- Computer skills necessary : Mac: Microsoft Office Products / Zoom / Teams
- Asana / Canva / Final Cut Pro /Upwork/Planoly / Hubspot CRM or similar / Otter ai /
This is a hybrid (on-site and remote) position based out of our Brooklyn Heights office
Compensation:
$24 p/h This is a part-time position. starting at 15 hours per week - with potential for more. Schedule will vary based on program needs.
Application Instructions / Public Contact Informationplease email a cover letter & resume kindredartscei@gmail.com
Application Deadline11/13/2024
