About Us:Cotronics is a leading manufacturing and distribution company of high temp adhesives, based in the vibrant borough of Brooklyn, New York. With a commitment to innovation, quality, and excellence, we have established ourselves as a key player in the industry. We are seeking a dynamic and highly organized Executive Assistant to support the President.

Position: Executive Assistant

Responsibilities:

Administrative Support:

Manage the President's calendar, schedule appointments, and coordinate meetings
Maintain and update itineraries for internal meetings
Screen and prioritize incoming emails, calls, and correspondence
Prepare and edit documents, reports, and presentations as needed
Prepare (or assist with) meeting agendas, attend meetings and record minutes
Ensure the President is well-prepared for all meetings with necessary notes/materials/information
Follow up on action items resulting from meetings

Communication and Coordination:

Act as a liaison between the President and internal team members and selected external vendors and/or clients
Coordinate and organize special projects as directed by the President
Prepare correspondence to internal team and to outside clients/vendors as needed and directed
Keep the President organized by proactively staying ahead of (and anticipating) what is coming due (projects/meetings/etc.)

Information Management:

Maintain confidentiality and handle sensitive information with discretion
Organize and maintain electronic and hardcopy files for the President
Conduct research and compile data to assist the President with projects that require detailed analysis

Qualifications:

Bachelor’s degree in business administration or related field preferred
Proven experience as an executive assistant or similar role
Strong organizational and multitasking skills
Excellent written and verbal communication skills
Proficient in Microsoft Office Suite and other relevant software
Ability to handle sensitive and confidential information with discretion
Detail-oriented and able to work independently with minimal supervision
Prior experience working in an administrative role in a manufacturing company, a plus

Benefits:

Competitive salary
Health insurance
Retirement savings plan
Professional development opportunities
Collaborative and inclusive work environment

If you are a proactive and detail-oriented individual with the ability to thrive in a fast-paced environment, we invite you to apply for this exciting opportunity to contribute to the success of Cotronics. Please submit your resume and cover letter to HR@cotronics.com.

Cotronics is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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