A finance firm based in Midtown Manhattan is seeking a receptionist/administrative assistant to join their team for a long-term contract role.

Responsibilities

Welcome guests as they arrive, determine the nature of their visit, and direct them to the appropriate person or department.
Answer, screen, and forward incoming phone calls in a professional manner. Take messages and provide basic information as needed.
Respond to general inquiries via phone, email, or in-person, providing accurate information about the company and its services.
Perform a variety of administrative tasks, including filing, data entry, managing office supplies, and preparing documents.
Manage the appointment calendar for the office, including booking meeting rooms and scheduling appointments for staff.
Sort and distribute incoming mail, manage outgoing mail, and handle courier services as needed.
Ensure the reception area is clean, organized, and presentable at all times.
Monitor visitor access, issue visitor badges, and ensure that security protocols are followed.

Qualifications

High school diploma or equivalent. Additional certification in Office Administration is a plus.
Prior experience as a receptionist or in a customer service role is preferred.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Strong organizational and multitasking abilities.
Friendly and professional demeanor.
Ability to handle confidential information with discretion.

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Receptionist