A finance firm based in Midtown Manhattan is seeking a receptionist/administrative assistant to join their team for a long-term contract role.
Responsibilities
- Welcome guests as they arrive, determine the nature of their visit, and direct them to the appropriate person or department.
- Answer, screen, and forward incoming phone calls in a professional manner. Take messages and provide basic information as needed.
- Respond to general inquiries via phone, email, or in-person, providing accurate information about the company and its services.
- Perform a variety of administrative tasks, including filing, data entry, managing office supplies, and preparing documents.
- Manage the appointment calendar for the office, including booking meeting rooms and scheduling appointments for staff.
- Sort and distribute incoming mail, manage outgoing mail, and handle courier services as needed.
- Ensure the reception area is clean, organized, and presentable at all times.
- Monitor visitor access, issue visitor badges, and ensure that security protocols are followed.
Qualifications
- High school diploma or equivalent. Additional certification in Office Administration is a plus.
- Prior experience as a receptionist or in a customer service role is preferred.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and multitasking abilities.
- Friendly and professional demeanor.
- Ability to handle confidential information with discretion.
