Full-time Gallery Associate / Receptionist

Prominent Gallery in Tribeca, NYC

Our prominent gallery in Tribeca is looking for a seasoned Gallery Associate/Receptionist to join our team. This individual will be the first point of contact for our clients and visitors when entering our space.

Qualified candidates should be highly personable, have a polished, professional appearance, and have the ability to multi-task and work well in a team environment. The Gallery Assistant should possess exceptional phone manner, meticulous attention to detail, organizational skills, a willingness to learn about the history of the gallery and the art industry, and have a great memory for faces.

Responsibilities include, but are not limited to the following:

– Open and close the gallery daily; come early or stay late as needed to open/close for private viewings/events.

– Greeting visitors with a professional and friendly demeanor, answering questions about the exhibitions and artists, directing sales inquiries onto the appropriate staff.

– Fielding incoming and outgoing phone calls from what can often be a busy switchboard in a friendly and professional manner.

– Keep updated on knowledge of the exhibitions and artists represented as well as the internal calendar.

– Quickly become familiar with our client base and announce client's arrival to appropriate director.

– General office maintenance, including keeping inventory and ordering office supplies, snacks, and beverages.

– Managing incoming and outgoing gallery mail and packages.

– Keeping an organized and tidy work area and helping to keep other shared spaces tidy.

– Maintaining the gallery’s general email account, and carefully and swiftly passing inquiries onto the appropriate staff.

– Fulfilling book shop orders from the website and walk-in purchases.

– Preparing checklists and previews for the New York gallery’s exhibitions alongside the artist liaisons.

– Prepare shipments and messenger deliveries, book reservations for appointments when needed.

– Assisting with set-up and break-down of gallery openings and other special events.

– Maintain credit card receipts for Managing Director’s expense reports.

– Management and upkeep of the gallery directory and staff list.

– Support Director that oversees auctions and regularly preparing related reports.

– Providing extra support for artists and other senior staff as necessary

Requirements:

– Bachelor’s Degree in Art History or a related field.

– One to two years’ experience as a gallery receptionist or in a similar role, not including internships.

– Excellent verbal and written communications skills.

– Strong organizational skills and attention to detail.

– Excellent interpersonal skills and ability to work well in a team environment.

– Must be proficient with Microsoft Office and Adobe Suite, familiarity with Art Logic or similar database is a plus.

– Possess extensive knowledge of and enthusiasm for the arts, along with an excellent memory for faces.

Full-Time/Regular/Non-Exempt/Salaried position: $50,000 - $55,000 annually with generous benefits package.

The position is Tuesday-Saturday from 10-6pm with additional hours for openings and events.

Application Instructions / Public Contact Information

Please send Resume and Cover Letter

Application Deadline
11/01/2024

Prominent Gallery in Tribeca, NYC jobs

Full-time Gallery Associate / Receptionist