About GLIDE: GLIDE is a nationally recognized center for social justice, dedicated to fighting systemic injustices, creating pathways out of poverty and crisis, and transforming lives. Through its integrated comprehensive services, advocacy initiatives, and inclusive community, GLIDE empowers individuals, families, and children to achieve stability and to thrive. GLIDE is on the forefront of addressing some of society’s most pressing issues, including poverty, housing and homelessness, and racial and social justice. GLIDE’s mission is to create a radically inclusive, just, and loving community mobilized to alleviate suffering and break the cycles of poverty and marginalization. Reporting to the Controller, the Staff Accountant-Payables and Payments is responsible for accurate, complete, and timely management of trade vendors, employee expenses and payments. The staff accountant works closely across all levels of leadership to review all payment requests processed in Concur Invoice and Expense Management. Approximately 50-100 invoices/reports are processed each week. ESSENTIAL DUTIES AND RESPONSIBILITIES - Check Wells Fargo Vantage online banking and flag unusual activities. - Accept or reject payments per GLIDE-Wells Fargo positive pay control policy. - Record direct debits or automatic payments in Intacct; alert controller of suspicious debits. - Ensure all credit card charges are documented and approved by department heads. - Review invoices in Concur for substantiation and approval. - Review correct general ledger code, period posting, and description. - Validate expenses against budget and flag unapproved items. - Verify vendor information and update records in Concur and Intacct. - Prevent duplicate payments, researching and resolving discrepancies. - Post vouchers to Intacct immediately upon review completion. - Process check run and ACH batch, prioritizing employee reimbursements, utilities, benefits, and service providers. - Organize check batch by number and send to Controller or Sr. Director for review. - Mail checks on Fridays or send electronic payment notifications. - Send weekly reminders to BUMs for outstanding invoices in Concur. - Generate weekly AP aging report; research items over 30 days and notify BUM. - Maintain vendor files, update records, and resolve vendor inquiries. - Assign default GL code for new vendor setups. - Maintain relations with vendors, service providers, and GLIDE staff. - Check Wells Fargo credit card portal for adequate balance. - Order gift card incentives upon program requests. - Assist with remote check deposits and bank errands as needed. - Send monthly card usage report to CFO and controller. - Report any unreported charges by the 5th of each month; suspend card privileges as necessary. - Conduct incentive/gift card inventory and notify controller of discrepancies. - Attend departmental monthly meetings; report on action items and issues affecting month-end closing. - Assist the controller with Expense Report and Invoice Management training. - Support annual financial audits as requested by controller or senior director. - Perform other duties as assigned by Controller or Sr. Director. Minimum Qualifications - Knowledge of Generally Accepted Accounting Principles and internal controls. - Minimum of three (3) years of experience as an accounting professional, preferably in a non-profit setting. - Advanced proficiency in Microsoft Excel. - Familiarity with accounting systems, preferably Intacct or Sage MIP, and Concur Expense and Invoice Management. - Excellent oral communication skills, with the ability to engage across all levels of management. - Ability to work effectively as part of a team and independently with minimal supervision. - Strong multi-tasking skills; able to meet deadlines while maintaining accuracy. - Must complete HIPAA and Fraud Waste Abuse certifications within 30 days of hire. - Must pass a basic background check, required for fidelity bond. - Will be cross-trained to back up AR-Receipts daily deposit functions for business continuity. This role is covered by the collective bargaining agreement. Additional Information At GLIDE, we ensure competitive and fair compensation by utilizing data from seven comprehensive pay surveys, including Gallagher, and analyzing over 450 nonprofits in our sector. Our pay structure considers location, organization type, and market trends to attract and retain top talent. GLIDE is proud to be an equal opportunity employer. As an equal opportunity employer, we are committed to identifying and developing the skills and leadership of people from diverse backgrounds. People of color, differently abled people and LGBT persons are strongly encouraged to apply. Work Environment: GLIDE’s buildings are in the Tenderloin neighborhood.GLIDE maintains an 'open door' policy for the community and its clients, who frequently enter and leave the building.
