At-a-Glance:

Are you ready to build your career by joining an innovative advisory services organization? If so, our client is hiring a Receptionist/Office Services Floater.

Position Type:

Contract
On-site

Required:

Bachelor’s degree with 1-2 years of related experience.
Strong knowledge of MS Office, including Outlook, Word, Excel, and Power Point.
Ability to effectively communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients, by maintaining objectivity and demonstrating maturity.
Strong customer service skills a must.
Good interpersonal, organizational, communication and problem-solving skills are required.
Must be hands-on and be willing to roll up their sleeves to perform all responsibilities needed to ensure success.

Responsibilities:

Greet and properly direct all clients and guests. Be responsive to client’s needs upon arrival.
Answer a multi-line telephone and give appropriate information to callers or route calls to appropriate party while demonstrating professional telephone etiquette.
Manage multiple conference room, and guest space calendars.
Management of conference space requires detail-oriented correspondence with meeting organizers and other administrative staff through an internal conference scheduling system.
Register all guests and clients properly with the building security system.
Order, prepare, and clean up catering as necessary for client meetings.
Prepare purchase orders for a variety of office supplies from multiple vendors. Keep accurate inventory of items needed.
Order, track, and confirm receipt of messenger services and other mailings.
Coordinate with administrative staff and premises department to maintain the appearance of the reception area, conference rooms, pantries, and restrooms.
Complete special projects for management as needed.
Order and stock multiple pantries using current vendors and established par levels.
Organize multiple storage rooms and closets.
Maintain stock of restroom supplies and coordinate stocking rooms with porters.
Assist and maintain toner supply program.
Assist in copy room organization when needed.
Register all guests and clients properly with the building security system.
Cross train at Reception and provide back-up phone support when needed.
Prepare vendor payment requests.

Get in Touch:

If you think you'd be a good match, submit your resume and reach out to Abhinav at 201-478-6828 to learn more.

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Hired by Matrix, Inc jobs

Receptionist/Office Services Floater