Opus 3 Artists is a leading company managing the careers and touring activities of many of the world’s greatest performing artists and ensembles. We are seeking a full-time position that provides administrative and clerical support to high-profile artists. Our office is located in midtown Manhattan and we are currently working on a hybrid remote and in-office schedule. You would need to work in the office at least one day a week.

Essential Duties and Responsibilities include the following:

• Prepares, processes and tracks performance contracts and invoices

• Tracks artists’ payments and/or commissions

• Assists artists with all logistical details associated with concert touring, including creating itineraries and coordinating rehearsals, travel, hotels, and visas

• Communicating travel arrangements and building relationships with presenters, local agents and travel partners

• Regularly updates our client management system (Overture) with all financial and travel details including personal details and preferences

• Assists with visa and immigration procedures for our artists, including researching information, preparing application forms and documentation, and obtaining additional supporting material from promoters/sponsors.

• Fields routine and non-routine questions via phone and email including communication with artists, presenters, orchestra managers, and record labels worldwide

• Coordinates marketing materials such as updating and distributing press kits as well as fielding interview requests

• Works independently and within a team on special projects at the request of the Manager

• Collaborates across the company to ensure our Artists receive a seamless service.

• Other duties may be assigned to meet business needs

Qualification/Requirements

• Excellent interpersonal skills and ability to handle sensitive and confidential situations.

• Position requires demonstrated poise, tact and diplomacy

• Demonstrated ability to work in a fast-paced environment, juggling and prioritizing multiple competing tasks and demands.

• Strong ability to confidently and professionally interact and communicate with individuals at all levels of the organization

• Demonstrated knowledge of and competency with a variety of computer software applications in word processing, spreadsheets, database and presentation software (Overture, Microsoft Word, Excel, PowerPoint, and Zoom)

• Strong attention to detail in composing and proofing materials, establishing priorities and meeting deadlines

• Flexibility to be available for emergency travel queries/incidents out of hours.

Education/Training/Experience

• BA Degree or equivalent experience

• At least 2 years’ experience as an Assistant

• Knowledge and passion for classical music

This position is non-exempt.

Application Instructions / Public Contact Information

Apply here

Application Deadline
11/29/2024

Opus 3 Artists jobs

Administrative Assistant, Managerial