Opus 3 Artists is a leading company managing the careers and touring activities of many of the world’s greatest performing artists and ensembles. We are seeking a full time position that provides administrative support to a number of artists and personal assistant support to one high-profile artist. Our office is located in midtown Manhattan and we are currently working on a hybrid remote and in-office schedule. You would need to work in the office at least one day a week.

Essential Duties and Responsibilities include the following in the artist administration role:

• Creates and maintains artist season calendars

• Prepares, processes and tracks performance contracts and invoices

• Tracks artists’ payments and/or commissions

• Assists artists with all logistical details associated with concert touring, including creating itineraries and coordinating rehearsals, travel, hotels, and visas

• Regularly updates our client management system with all financial and travel details including personal details and preferences

• Communicating travel arrangements and building relationships with presenters, local agents and travel partners

• Fields routine and non-routine questions via phone and email including communication with artists, presenters, orchestra managers, and record labels worldwide

• Updates and maintains publicity materials, and field publicity inquiries as necessary

• Creates and designs general correspondences, memos, and financial reports; tracks ticket sales with presenting organizations; updates company database (Overture)

• Works independently and within a team on special projects at the request of the Manager

• Collaborates across the company to ensure our Artists receive a seamless service.

• The role will require a level of flexibility and availability to work outside standard office hours as well as occasional travel within and outside the US.

• Other duties may be assigned to meet business needs

Essential Duties and Responsibilities include the following in the personal assistant role:

• Reading and responding to a large variety of e-mails, helping to coordinate her diary, undertaking some basic accounting work, as well as looking after miscellaneous tasks as needed at her home.

• Being aware of personal insurance policies and making sure they are up to date

• Arranging and managing personal appointments, as required

• Managing and maintenance of home affairs

• As this post is newly created and unique, there will be a certain level of flexibility required by the candidate with

regards to the division of their time between the two roles.

• The exact requirements will be made clear as the candidate finds their natural rhythm throughout each element of their work within the post.

Qualification/Requirements:

• Excellent interpersonal skills and ability to handle sensitive and confidential situations.

• To apply discretion and sensitivity regarding personal information, combined with the judgement to manage the needs of a high-profile artist.

• Demonstrated ability to work in a fast-paced environment, juggling and prioritizing multiple competing tasks and demands.

• Strong ability to confidently and professionally interact and communicate with individuals at all levels of the organization

• Demonstrated ability to work in a fast-paced environment, juggling and prioritizing multiple competing tasks and demands

• Demonstrated knowledge of and competency with a variety of computer software applications in word processing, spreadsheets, database and presentation software (Overture, Microsoft Word, Excel, PowerPoint, and Zoom)

• Strong attention to detail in composing and proofing materials, establishing priorities and meeting deadlines

• Flexibility to be available for emergency travel queries/incidents out of hours.

Education/Training/Experience:

• BA Degree or equivalent experience

• At least 2 years’ experience as an Assistant

• Knowledge and passion for classical music

This position is non-exempt.

Application Instructions / Public Contact Information

To apply visit https://opus3artists.bamboohr.com/careers/32

Application Deadline
11/22/2024

2125847555 jobs

Administrative & Personal Assistant, Managerial