Film Forum, an internationally recognized nonprofit cinema located in Lower Manhattan, seeks an experienced assistant to provide strategic, multi-faceted support to the Director. This position provides an opportunity to be exposed to all areas of a nonprofit arthouse cinema’s operations—programming, fundraising, membership, marketing & publicity, theater operations—and contribute to the collaborative interdepartmental workflow at a highly regarded NYC arts institution. The ideal candidate will be highly organized, proactive and able to work independently, attentive to fine detail, discrete, and enjoy equally administrative and interpersonal work. This is a primarily in-office position.

Responsibilities:

Coordinate Director’s schedule – meetings, deadlines, project & event timelines, travel
Develop, streamline, and support administrative systems for Director’s optimal workflow in relation to multiple departments
Work with Director and other staff to hire, coordinate schedules, and supervise in-office interns (3) working in two different office locations
Assist with all aspects of event and meeting prep, including attendance at events (some evenings and weekends)
Assist with IT troubleshooting and work with IT consultants to solve more complex issues
Coordinate ongoing archiving process: work with other staff to inventory, catalog, organize, and digitize print materials
General office management (FF satellite office): track inventory of supplies, de-clutter and organize materials and storage, retrieve and send mail, answer phones
Contribute to outreach and social media efforts
Proofread written and designed hard-copy and e-materials, as needed
Other tasks and projects as needed by Director

Qualifications:

Superior, self-driven organizational orientation and a knack for streamlining workflow
3+ years of office experience, including effective project management
Ability to take initiative, prioritize, and follow through on multiple administrative tasks simultaneously
Mature interpersonal skills / ability to work effectively with a range of personalities
Discretion and ability to handle confidential information
Strong tech skills, including proficiency with Excel, Outlook, and PowerPoint; proficiency with basic databases and project management programs (e.g. Asana) preferred
Excellent written and verbal communication skills, including meticulous proofreading
Interest in independent film, arts, and/or nonprofit work
Supervisory experience preferred
Strong eye for visual detail and design a plus

Application Instructions / Public Contact Information

Email resume, cover letter, and two references to Chad Bolton, Managing Director, at hr@filmforum.org.

Film Forum is dedicated to considering a broad pool of candidates, including those with diverse workplace experiences and backgrounds. If you believe you could excel in this role, we encourage you to apply.

Film Forum jobs

Assistant to the Director