Zipdev is looking for a talented Executive Assistant to join our remote team and collaborate with a US-based client. If you love helping people, putting moving puzzle pieces together is your jam, and your problem-solving skills are on point. Sound like you? We’re searching for an Executive Assistant with a knack for building relationships, excellent organizational skills, and the ability to keep things running smoothly in a fast-paced environment.

The successful candidate will provide administrative, sales, and operations support to the CEO, working under his direction.

Role & Responsibilities:

• Directly support the CEO with administrative tasks and special projects, using a proactive mentality and exceptional attention to detail. • Management of the calendar and scheduling on a daily basis. • Management of operations (keeping Zoom, Slack and other team accounts up to date, uploading vendor and team contracts to Docusign, ensuring SOPs are updated, etc.). • Research of various database systems as part of prospecting for new client projects. • Assist with social media marketing (using AI tools to edit videos, create reels, etc.). • Proficiency using Slack, Calendly, Dropbox, Canva, Google Suite, Zoom, Asana, AI Tools, YouTube, etc.

Requirements

• 2+ years of progressive administrative support experience with at least one year supporting executive level. • Proficiency in Microsoft Office software: Word, Excel, PowerPoint, Outlook 365. • Strong written and verbal communication skills. • Effective organizational and problem-solving skills. • Experience composing professional emails, etc. • Team player, willing to jump in where needed, wear multiple hats throughout the day if need be to support the CEO and his team. • Well-organized and detail-oriented • Quick learner, able to pick up new software systems and processes quickly • Creative and willing to share ideas • Strong customer service skills • Takes initiative and can prioritize tasks • Thrives in a fast-paced, busy work environment • Able to observe strict confidentiality • Desire to learn from exceptional leadership in a support role

• Our Recruitment Process • Video Interview • 20-minute take-home skills test • 30-minute Call with the Recruiter (project, benefits, etc.) • Interviews directly with the client (depending on the project the # of interviews may vary, this may include an assessment) • Final Offer

Benefits

• Work Remote Monday - Friday, 40 hours a week (no weekends) • Vacation: 10 business days a year • Holidays: 5 National Holidays a year • Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Years Eve, New Years Day, Zipdev Day) • Parental Leave • Health Care Reimbursement • Active Lifestyle Reimbursement • Quarterly Home Office Reimbursement • Payroll Deduction Purchase Plans • Longevity Bonus • Continuous Learning Bonus • Access to Training and Professional Development Platforms • Did we mention it's REMOTE?!!

Zipdev jobs

Executive Assistant - Operations