Our Client a well Known Investment Bank is seeking an Administrative Assistant in their New York, New York Location!

*Must have Financial Services experience*

Responsibilities:

Provide backup support for the Chief Operating Officer’s Executive Assistant
Process timely and detailed expense reports via Concur for employee reimbursement.
Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodations, etc.
Schedule meetings and coordinate details such as catering needs, guest registration, conference rooms, and video connectivity if applicable. Greet guests upon arrival to the office.
Administer client data in salesforce database (OneBanker and BoardEx)
Upload documents/materials on SharePoint websites. Maintain accurate data on relevant sites.
Participate in projects including but not limited to internal and external conferences, client events, and data management.
Partner, collaborate and coordinate with administrative team; provide back up as needed.
Oversee general office needs such as ordering supplies, business cards, and mail distribution.

Requirements:

Three years’ experience as an administrative assistant in finance industry preferred
Proven expertise in SharePoint and Concur.
Knowledgeable of Microsoft Office applications especially Outlook, Word and Excel
Familiarity with a corporate office environment in terms of professionalism, etiquette, dress
Utilizes good judgement and discretion, maintains the highest level of confidentiality
Excellent written and verbal communication skills
Detail-oriented, personable with a consistent positive attitude
Ability to work in a team environment and handle multiple tasks with little or no supervision
College grad a plus

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