THEATRE ROW

Contracts Manager

Theatre Row, a program of the non-profit Building for the Arts NY, Inc. (BFA), is an Off-Broadway multi-theater complex in the heart of the Theater District that serves as an affordable home for performing arts organizations, and a lively, accessible venue for diverse audiences.

Located just two blocks from Times Square, Theatre Row’s five theaters, five rehearsal studios, and nine offices are rented by over 100 theatre and performance arts companies each year, bringing over 125,000 patrons to Theatre Row annually.

BFA is seeking a full-time Contracts Manager. The Contracts Manager is responsible for booking and contracting rentals for Theatre Row’s five theatres and overseeing rental invoices, deposits, and producer settlement payments. Successful candidates have experience managing rental programs, have a strong attention to detail, and are familiar with contracting best practices.

This is a 40 hour/week, salaried, exempt position. The Contracts Manager reports to the Director of Theatre Programs and Partnerships and supervises two associates (one full-time and one part-time staff member) in the contracts department. The Contracts Manager is expected to work onsite at Theatre Row, Monday – Friday, 10am – 6pm.

All employees of BFA will be required to provide proof of vaccination (or provide a medical or religious exemption) to enter the building.

Responsibilities of the Contracts Manager include but are not limited to:

Booking and Contract Management:

Responding to rental inquiries from new renters and maintain good working relationships with returning renters
Leading tours of the theatres for prospective renters
Managing the creation, negotiation, and execution of all theatre rental contracts
Overseeing the department’s contract associate in the execution of contracts using Signwell.
Editing and updating rental contract templates
Collaborating with other Theatre Row senior staff members on best practices for booking new rentals
Scheduling and leading production check-ins[DR2] [CC3] with Theatre Row staff and producers for all incoming rentals

Finance:

Overseeing the department’s finance associate in the creation and distribution of invoices, deposits, and producer settlements for all rentals
Coordinating with the BFA Finance Department with the yearly audit by providing all requested contracts and financial documents
Providing income projections for theatre rentals, utilities, and gross weekly box office revenue lines
Strategizing with the Director of Theatre Programs and Partnerships on how to meet theatre rental income goals

Required Qualifications:

3+ Years of theatrical contracting or general management experience
Strong understanding of industry standards, both for non-profit theatre companies and commercial off-Broadway producing
Proficient in Microsoft office suite with a focus on Excel
Familiarity with QuickBooks and general bookkeeping best practices.
An ability to thrive in a complex, busy environment

Preferred Qualifications:

5+ Years of theatrical contracting or general management experience,
Exceptional skills in Excel and QuickBooks with a focus on financial literacy and theatrical non-profit best practices
Strong communication skills, both written and verbal
Experience with a multi-venue space

Compensation: Salary is $65,000-$70,000 per year, commensurate with experience. In addition to the base salary, BFA offers full-time employees a generous benefits package, including medical and dental, flexible spending accounts (FSA) for health and commuter benefits, 403(b) retirement plan, paid time off, bereavement and parental leave offerings.

To apply, please send a resume and cover letter to: jobs@bfany.org with subject line “Contracts Manager Applicant: [Your Name]”. Resume and Cover Letter combined should not exceed than three pages. No calls will be accepted.

BFA is an equal opportunity employer. We do not discriminate in recruitment or employment on the base of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity or gender expression, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.

Theater Row is a program of BFA. Building for the Arts NY, Inc. (www.bfany.org) is a 501(c)3 non-profit organization incorporated in the State of New York. We expand access to the performing arts by providing creative space, learning opportunities, and hubs for artistic connection. As an organization we embrace the following core values:

Inclusion: Embrace diversity within the mosaic of our community
Collaboration: Elevate a multiplicity of ideas and establish trusting relationships
Respect: Ensure authentic and consistent regard for the experiences, thoughts and opinions of all
Impact: Enact the change we seek to make in the world and celebrate moments of triumph
Creativity: Model and encourage avenues for innovative expression and exploration

For more information about our Mission, Vision and Values please visit us at https://bfany.org/about.

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Building for the Arts, NY Inc. jobs

Contracts Manager