Greene Naftali seeks a dynamic, highly organized, and self-motivated candidate to fill the role of Assistant to the Director. This is a pivotal role within the gallery and spans a wide range of responsibilities, from administrative tasks to work on larger projects such as exhibition planning and art fair logistics. The Assistant to the Director will become deeply familiar with a selection of the gallery artists’ work and will gain an understanding of the history of the gallery, as well as its latest projects. The role also involves interaction with the public, with responsibilities that include but are not limited to: greeting visitors to the gallery, answering phones, and general administrative support. The ideal candidate will have a strong interest in contemporary art, excellent organizational, writing, and technical skills, a positive attitude, and strong attention to detail, all while working in a fast-paced environment and balancing multiple projects.

KEY TASKS AND RESPONSIBILITIES

Support to the Director:

Provide administrative support to Director (scheduling, travel planning, correspondence, etc.)
Work with the Director on exhibition logistics and production; assist with planning for internal and external events
Research and prepare materials on artists and their work for staff, clients, and public
Assist with sales by drafting packages for clients and curators and tracking reserves
Assist with the logistics of art fair presentations and the preparation of supporting materials

Support to gallery artists:

Under the supervision of the Director, act as liaison for a selection of gallery artists, assisting with the planning of internal and external exhibitions; setting agendas for Directors’ meetings with artists; and working with gallery Archivist to update the artists’ public-facing web pages and internal archives
Maintain a clear schedule of artists’ external exhibitions, presentations and lectures
Manage promotional material for artists’ events and exhibitions
Coordinate with museums, press outlets, and other institutions with interests in gallery artist
Maintain the artists’ inventory; research and document artworks’ provenance, literature and exhibition history with regularly updates
Collaborate with the gallery’s registrars to coordinate and document consignments and loans; ensure that works in the gallery’s inventory are properly documented

Support to the gallery:

Develop an understanding of the gallery’s profile and priorities to inform recommendations
Greet both clients and visitors; address their internal and external inquiries
Maintain clean and orderly appearance of the gallery on a daily basis
Maintain general gallery email account, contact database, gallery mailing lists and viewing appointment calendar

QUALIFICATIONS

Bachelor’s degree in Art History or higher, required (Master’s degree preferred)
Demonstrated interest in and knowledge of contemporary art and familiarity with the gallery’s program
Excellent written and verbal communication skills, with interest in writing, research and archival work
Mastery of Adobe software, including Photoshop, InDesign and Premiere; familiarity with content management software such as Artbase preferred
Eagerness to take initiative and responsibility for independent tasks; ability to prioritize and accommodate competing deadlines
Ability to interact comfortably with the public

Application Instructions / Public Contact Information

Please send resume and cover letter to jobs@greenenaftaligallery.com. No phone calls please.

Application Deadline
10/18/2024

Greene Naftali Gallery jobs

Assistant to the Director