Personal and professional assistant for Decorative Arts Dealer

ADELO • Salaried • Remote (New York, New York, United States) • $65k - $85k / year • 2w ago

Personal and professional assistant needed to work closely with a private Decorative Arts Dealer and assist in all business and personal needs.

The ideal candidate should have a bachelor's degree in an art-related field, experience in an art gallery, and would want to work in the decorative arts; be fluent in Mac OS and MS Office; have experience using Photoshop; have strong verbal, writing, organizational, and time management skills; and be a self-starter who is able to work independently and collaboratively
Must be a trusted individual with experience handling confidential information and exercising discretion.
Strong organizational and time management skills, and the ability to multitask.
Must be available to work in NYC travel to New Jersey’s warehouse and at times works remotely.
Manage calendar, book appointments, make travel arrangements, and assist with the planning of future events, fairs, and exhibitions.
Create and stay on top of to-do lists, provide the founder with status updates, and chase answers.
Excellent verbal, interpersonal, and written communication skills.
Make arrangements with different vendors for the moving of pieces when sold, or when they are going to an auction.
Create invoices, memos of pieces purchased.
Savvy with internet research
Must be able to deal with insurance claims, order products on amazon, and on different websites, track and follow up on orders.
Update inventory when pieces are purchased and sold.
Proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe Creative Suite (Photoshop, Acrobat)
Must be able to take high quality photos, and retouch them when required.
Must be able to create and modify PDFs.
Experience with Art database platforms.
Create tear sheets of incoming pieces by researching the history of each piece, taking measurements and pictures.
Cover Letter and Recommendations are required