Job Summary:
Title: Executive Assistant & Coordinator to the CEO and Brand President
Location: New York, NY (Full-Time, In Person)
The Role:
Armand de Brignac, a Roc Nation joint venture, is seeking a high caliber candidate for our Executive Assistant role — the incumbent needs to be well-spoken, with strong verbal and written communication skills, and able to manage a high volume of projects. Must have a minimum of 5 years of experience and be willing to handle administrative responsibilities and work well in a fast-paced environment.
Responsibilities:
- Manage a high-volume calendar - organize meetings including scheduling, sending reminders, creating agendas, taking meeting minutes and managing catering, when necessary
- Settle monthly expenses for reimbursement with Finance team in a timely manner
- Coordinate and finalize domestic and international travel arrangements
- Work closely with the Commercial Team assisting with the allocations of POSM needs and shipments
- Coordinate guests for internal and external meetings
- Keeping the executive on schedule and organized
- Researching and producing materials for the executive in advance of meetings and presentations.
- Helping with finalizing the reports and obtaining the necessary data from the brand’s data analyst
Qualifications:
- Bachelor’s Degree is required
- Minimum of 5 years of experience as an Executive Assistant and/or Executive Coordinator
- Proficiency and working knowledge of MS Office (Word, Excel, PowerPoint and Outlook), Google Suite and Concur systems
- Ideal candidate must present a professional and diligent image, excellent verbal and written skills, and be both self-driven and very detail oriented
- World-class organizational and multi-tasking skills - strong project management capability
- Proactive and flexible
- Team oriented
- Knowledge of the wine and spirits industry a plus
- Sound judgment, high integrity, and ability to maintain strict confidential information
- Ability to lift up to 35 pounds
Benefits & Perks:
- HEALTH: Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
- YOURSELF: Paid time off policy including holidays, sick time, free concert tickets
- WEALTH: 401(k) program with company match
The expected compensation for this position is:
$90,000 USD – $100,000 USD (with a bonus potential of up to 20%)
- Pay is based on a number of factors including market location, qualifications, skills, and experience.
COVID-19 vaccination series and booster shot are a mandatory requirement for this position.
Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa.
EQUAL EMPLOYMENT OPPORTUNITY
Armand de Brignac and Roc Nation strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.
HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Armand de Brignac and Roc Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Armand de Brignac and Roc Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.
