Overview
PNNL’s Communications organization is comprised of over 100 talented communications professionals committed to elevating PNNL’s reputation, inspiring action, and engaging audiences by transforming the Lab’s science into influential communications and compelling stories.
Responsibilities
The Communication Division works to ensure that all audiences, internal and external, understand the Lab’s mission and how our science transforms the world. As an Administrative Coordinator, the ideal candidate will provide comprehensive support to the communications leadership team and staff while efficiently anticipating, prioritizing, and implementing organizational missions, commitments, and procedures.
Key Responsibilities
The responsibilities of this position include, but are not limited to:
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Independently handles routine-to-complex business issues of an administrative nature; demonstrates sound judgment and follow-through with attention to detail in advisement and monitoring of organizational activities and coordinating activities across the organization. Must possess the ability to recognize and adhere to diverse requirements, meet critical deadlines, and work to resolve issues in a timely manner.
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Responds to a variety of inquiries from both internal and external sources, on behalf of the organization.
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Manages schedules and calendars of management and/or staff, effectively anticipating the needs of the manager(s), staff, and organization.
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Assembles, researches, and abstracts information in preparation for trips, meetings, reports, and presentations.
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May monitor and triage email on behalf of management; will routinely draft email as well as prepare, proofread, and edit written correspondence and documents.
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Guides the workflow of the manager(s) and/or staff by prioritizing and engaging others, as necessary, to ensure task completion.
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Manages logistics for visitors which may include tours, meetings, visits, workshops, or candidate interviews at PNNL. These may be in-person or virtual.
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Makes travel arrangements which often include frequent in-travel disruptions, troubleshooting and coordination with the in-house travel representatives. Handles all aspects of the travel management process including submission of travel requests, coordinating domestic and foreign travel arrangements, completing expense reports, and monitoring corporate credit card accounts to prevent overdue fees.
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Performs purchasing duties for the organization.
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Identifies and makes recommendations to resolve administrative issues/processes affecting the organizational unit and teams to develop solutions.
Qualifications
Minimum Qualifications:
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High school diploma/GED and 6 years of relevant experience in an administrative environment -OR-
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AA degree or higher and 4 years of relevant experience in an administrative environment
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Experience in planning meetings and coordinating travel
Preferred Qualifications:
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Extensive working knowledge of Microsoft Office Suite and video conferencing applications.
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Demonstrated success in providing administrative support for managers.
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Calendar management experience.
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Working knowledge of departmental and company policies, procedures, and practices.
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Excellent written and verbal communication skills.
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Strong organizational skills.
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Impeccable interpersonal skills and ability to engage with internal and external stakeholders.
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Demonstrated ability to manage competing priorities and experience working in a fast-paced environment.
Testing Designated Position
This is not Testing Designated Position (TDP).
About PNNL
Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!
At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or ~3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.
Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity
Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment.
Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.
We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov .
Drug Free Workplace
PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.
If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.
HSPD-12 PIV Credential Requirement
In accordance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.
Mandatory Requirements
Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.
Rockstar Rewards
Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave*, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.
- Research Associates excluded.
**Once eligibility requirements are met.
Click Here For Rockstar Rewards (https://careers.pnnl.gov/rockstar-rewards)
Notice to Applicants
PNNL lists the full pay range for the position in the job posting. Starting pay is calculated from the minimum of the pay range and actual placement in the range is determined based on an individual’s relevant job-related skills, qualifications, and experience. This approach is applicable to all positions, with the exception of positions governed by collective bargaining agreements and certain limited-term positions which have specific pay rules.
As part of our commitment to fair compensation practices, we do not ask for or consider current or past salaries in making compensation offers at hire. Instead, our compensation offers are determined by the specific requirements of the position, prevailing market trends, applicable collective bargaining agreements, pay equity for the position type, and individual qualifications and skills relevant to the performance of the position.
Minimum Salary
USD $26.92/Hr.
Maximum Salary
USD $39.57/Hr.