Capsule Auctions is seeking an Administrative Assistant to facilitate and grow administrative, client relations, and marketing efforts. This position affords a candidate with the opportunity to work closely with our inventory of Fine and Decorative art while providing hands-on client relations experience in a multifaceted role. The ideal candidate should enjoy being part of a small team, have a strong work ethic, detail oriented, communicative and personable. We are a growing company with fantastic opportunities to innovate and modernize the auction industry.
The Role:
-Field, document, and assign all phone and email inquiries
-Manage sale cycle operations including pre-auction condition and photography inquiries, auction day bidding support to staff and customers, post-auction customer payment and fulfillment
-Organizing Shipping with third party Shippers and Customers - inventory handling, organization and documentation
-Greet visitors in the gallery and answer questions accordingly
-Maintain company Calendar to upkeep sale prep and completion
-Maintain invoicing and inventory database through Filemaker
Marketing Responsibilities:
Create and send marketing emails using Mailchimp, assist with writing blog posts and website content, and manage social media accounts to engage with clients and grow the company’s digital presence
Qualifications:
-4 year degree
-Must be comfortable speaking with high level clients and daily visitors alike with calm, warm and poised demeanor
-Must work well with others and be motivated independently
-Ability to prioritize and juggle multiple tasks to improve and streamline auctions
-Able to work Monday to Friday 10:00-5:00 PM , in person, at our Chelsea Location
-Able to lift artworks up to 20lbs
-The ideal candidate will be committed to staying with the company for a minimum of one year
-Customer service experience
-Familiarity with Mailchimp, social media platforms, and content writing is a plus, but not required
Application Instructions / Public Contact InformationPlease send a copy of your resume and a cover letter to sarah@capsuleauctions.com
Application Deadline11/01/2024