Position: Production Coordinator

Status: Part Time / Hourly

Reports to: Production Director

Date: September 2024

Salary Range: $50/hour (approximately 700 hours annually)

Job Summary:

Under the general direction of the Production Director, the Production Coordinator is responsible for overseeing logistics, equipment, and crew for all production activities of the National Dance Institute’s (NDI) In-School Program’s (ISP) which take place in 53 partner schools in New York City’s 5 boroughs. This position is responsible for assisting in assessing the level of support needed in schools, and scheduling production crew, transport of necessary equipment and supplies from the Jacques d’Amboise Center for Arts and Learning (JdA Center) in Harlem to partner schools. Production Coordinator collaborates with coordinates with Production Assistant, Program Director of In-School Programs, and Music Director.

Responsibilities:

In collaboration with Production Director, Director of In-School Programs, and Music Director, assess production needs of schools and assign equipment and crew accordingly.
Create and maintain master schedule of production needs (equipment and crew) including relevant transportation, for all performances.
Communicate schedule to production crew and relevant NDI staff ensuring all are up to date on any changes
Engage over hire production crew, assigning them to schools to execute rehearsals and performances according to the needs of each school
Arrange transportation of equipment, production crew, and supplies to support the series of performances in partner schools
Be responsible for maintaining equipment, including proper tracking across schools and, repairs and proper storage at the JdA Center
Be available during active hours of In-School Program rehearsals and performances to respond to questions, cover for any crew members absences due to illness, injury, traffic delays, etc.
Manage logistics and track expenses within the budget set by Production Director
Confirm hours worked for production crew for payroll purposes
Maintain files related to production resources at each school
Track and maintain all perishable supplies
Contribute to building and maintaining list of qualified production crew members
Participate in training of production crew members

Qualifications:

Bachelor’s Degree required, with 5+ years professional experience in similar positions, or the equivalent in relevant work experience. Touring experience, and work in educational settings is a plus.
Thorough understanding of all aspects involved in technical theater, primarily audio and lighting.
Excellent communication skills—written, oral and visual.
Strong organizational skills: calendar management, budget management, project management.
Ability to plan and execute detailed logistics of schedule, personnel, and transportation
Ability to work productively under time pressures and meet deadlines.
Ability to respond and adapt plans to changing schedules and circumstances
Possess strong interpersonal skills using tact, patience and courtesy.
Proficiency in Microsoft Office, especially Excel (both Mac and PC), and Google Workspace
Ability to read and understand technical drawings
Connections to a pool of theatrical technicians
Valid driver’s license
Vendor contacts a plus

Physical requirements:

• Ability to manoeuvre up to 50 pounds

• Ability to stand and walk for long periods of time including manoeuvring up and down ladders and stairs

Work Hours:

This position is hybrid, part-time / seasonal with peak work periods November, December, February, April – August. In peak times, the In-School performance schedules requiring Production Coordinator’s support may be 12+ hours in a day, on site and off. Available to work nights, weekends and holidays depending on project demands. Schedule is set by Production Director.

To Apply:

Please email resume, cover letter, and references to hiring@nationaldance.org. No phone calls.

Benefits:

As an hourly employee you will accrue hours toward benefits in accordance with New York State law as follows:

For every 30 hours worked = 1 hour of sick leave

Beginning in January 2025

Upon 1 year of employment when employees reach 500 hours of employment, they are eligible for health care benefits
Upon 2 consecutive years of employment in which employees reach
500 hours each year they are eligible to contribute to NDI’s retirement plan
1000 hours each year they are eligible for employer contributions to retirement plan

About NDI

For over four decades, National Dance Institute has been delivering its award-winning arts and learning programs to public school children throughout New York City and around the world in the belief that the arts, and dance and music in particular, have a unique power to engage children and motivate them toward excellence.

We are an equal opportunity employer.

At National Dance Institute (NDI), we are committed to creating an environment that honors the humanity of all people. We believe that diversity, equity, inclusion, and accessibility (DEIA) are fundamental principles that guide our work in the arts, and that the arts enable us to do our jobs best only when these values are their foundation. Placing DEIA at the center of our engagement with children, families, schools, artists, and other communities is essential to the vitality and integrity of our work and to the achievement of our core mission.

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