About MoMA PS1

MoMA PS1 champions how art and artists are at the intersection of the social, cultural, and political issues of their time. Providing audiences with the agency to ask questions, access to knowledge, and a forum for public debate, PS1 has offered insight into artists’ diverse worldviews for more than 45 years. Founded in 1976 by Alanna Heiss, the institution was a defining force in the alternative space movement in New York, transforming a 19th-century public schoolhouse in Long Island City into a site for artistic experimentation and creativity.

With an annual budget of approximately $12M, PS1 has been a member of New York City’s Cultural Institutions Group (CIG) since 1982, and an affiliate of The Museum of Modern Art since 2000.

We recognize that a successful candidate will meet many of the requirements listed on this job description but may not meet 100% of the qualifications. If much of this job description describes you, we encourage you to apply for this role.

Summary

The Staff Accountant at MoMA PS1 is responsible for executing accounting responsibilities, implementing financial and administrative policies and procedures, and working collaboratively with staff at both MoMA PS1 and The Museum of Modern Art. The Staff Accountant performs accounting, accounts payable/receivable, banking/cash management, and other administrative duties, in a dynamic and fast-paced environment with overlapping and changing priorities and deadlines. Availability to work Saturdays during the summer months as needed.

Supervision

The Staff Accountant reports to the Senior Accountant with a dotted line to the Chief Financial Officer/Director of Finance, and additionally takes direction from the Chief Operating Officer and works in coordination with The Museum of Modern Art’s Accounting Department.

Responsibilities

Accounting (35%)

Prepares and posts journal entries, and other adjusting entries, and performs monthly closing
Reviews and analyzes accounts, and performs other analyses as required
Performs monthly bank and balance sheet account reconciliations
Performs all statutory reporting, including monthly sales tax filing, benefits reporting, and Departments of Cultural Affairs reporting
In conjunction with the Senior Accountant, helps prepare internal financial reports
Assists with year-end audit, preparing schedules and supplying auditors with necessary documents and information

Accounts Payable/Receivable (40%)

Processes all invoices in prioritized and timely manner, obtaining department approval, entering and submitting vouchers, printing and sending checks, scheduling payments via wire transfer or ACH, setting up new vendors, obtaining W9 or W8 forms, and communicating with vendors regarding open payables
Maintains and updates daily payable reports and reconciliations, ensuring correct accounts and departments are charged and correcting any errors with journal vouchers
Manages and tracks invoicing for all accounts receivable, monthly billing for restaurant, retail store, as well as billing for special event space rental, other income, and other balances due
In conjunction with the Controller performs year-end 1099 and 1042 reporting

Banking and Cash Management (15%)

Counts admissions, special events, and contributions revenue and makes cash deposits to bank on a weekly basis
Ensures adequate change in Visitor Engagement Department’s vault and replenishes small denominations
Review and reconciles Visitor Engagement admissions reports
Manages cash for programing for MoMA PS1’s signature events, establishing start up fund, managing cash, ensuring sufficient change throughout the day of the event, counting and securing cash at the end of the day, coordinating armored guard services, and reporting credit card sales
Monitors and reports on daily cash position and outstanding checks, and initiates fund transfers as needed

Other Administration (10%)

Manages adherence to calendar of finance, accounting, and other administrative deadlines
Maintains all Finance Department documents and files, including managing database
Completes business forms, including credit applications, tax exempt forms, and resale certificates
Other duties and special projects reasonably related to all the above listed areas and as assigned

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Bachelor’s degree in Finance or Accounting with related work experience
2 - 4 years of professional experience in progressively responsible roles in accounting and finance, ideally in museums or other cultural/nonprofit organizations
Demonstrated ability to effectively prioritize and manage time, juggle multiple duties and tasks, and meet deadlines in a fast-paced environment
Exceptional organizational ability, analytical skills, and attention to detail
Excellent judgment and discretion in handling confidential and sensitive information
Demonstrated ability to solve problems creatively and initiate action
Ability to communicate effectively to different audiences such as staff, senior leadership and department heads
Demonstrated ability to work independently, be proactive, and take initiative with minimal direction and guidance, balanced with skill in executing plans and tasks with precise and nuanced instructions
Interest in and working knowledge of museums or the arts/cultural organizations in a contemporary art setting
Extensive knowledge and proficiency with accounting software and administrative systems (e.g., Salesforce, FinancialForce)
Superior skills in Excel, and advanced skills in other Microsoft Office suite, Word, PowerPoint, and Google apps
Familiarity with ACME, Salesforce, Eventbrite, and Square software is preferred

Equal Employment Opportunity Policy Statement

At MoMA PS1, we celebrate diverse experiences and perspectives. We believe that a successful candidate embodies many of the qualities outlined in our job postings and is eager to grow and develop the remaining skills on the job. If you find that you meet most, but not all, of the criteria listed in a job posting, we strongly encourage you to apply.

As an Equal Opportunity Employer, MoMA PS1 provides equal consideration to all applicants regardless of age, color, creed, disability, health condition, gender identity or expression, marital status or domestic partnership, military status, national origin or ancestry, parental status or pregnancy, race, religion, sex, sexual orientation, veteran status, and any other protected category as established by applicable law, including the New York City Human Rights Law (“NYCHRL”). We are dedicated to fostering a diverse team that reflects a wide range of backgrounds, perspectives, and abilities. We especially encourage individuals from historically underrepresented or marginalized communities—including people of color, transgender and gender-expansive individuals, and those living with disabilities—to apply.

Application Instructions / Public Contact Information

Please apply by visiting our website: Jobs - MoMA PS1

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Staff Accountant @ MoMA PS1