SUMMARY DESCRIPTION:

This position supports the entire organization, interacting regularly with all supervisors as well as all employees and independent contractors. In addition to superb attention to detail and accuracy, excellent interpersonal and communication skills are critical to the success of this role. Reporting to the Chief Financial Officer and working closely with the HR Business Partner, the Payroll/HR Administrator joins the organization at a pivotal moment as the Dance Group just completed the implementation of a new payroll software as part of a new co-employer, PEO relationship with Insperity.

The successful candidate joins a community of kind and dedicated arts and administrative professionals who are propelled by Mark Morris's commitment to artistic excellence, access to the arts, and the impact that the arts have in connecting and engaging communities.

RESPONSIBILITIES include but are not limited to:

Payroll Processing

Process bi-weekly payroll for approximately 200 employees (staff, dancers, production crew, teachers, and musicians)
Prepare bi-weekly fee payments for approximately 50 independent contractors (faculty, musicians, production crew)
Verify payroll information (e.g. time sheets, contracts, overtime payments, direct deposits, wage attachments, etc.) for the purpose of ensuring accurate distribution of funds.
Verify Insperity processing of quarterly and annual Federal 941 and NYS-45 tax fillings
Verify and ensure timely and accurate year-end W2s and other related reporting forms required by the IRS
Maintain a wide variety of payroll information, files and records in paper and electronic formats for the purpose of providing an up-to-date reference and audit trail in compliance with Record Retention Standards
Maintain confidentiality and provide superb customer service to address any payroll matters.

HR Administrative Support

Assist in talent acquisition and recruitment processes
Create and analyze payroll, timekeeping and HRIS reports as needed
Update departmental systems with onboarding, offboarding and active staff information
Assisting with annual Audit preparation as needed (financial, workers comp, tax return)

QUALIFICATIONS:

At least 2–4 years of payroll processing experience and accounting knowledge
Payroll processing experience required, preferably for union and non-union employees as well as complex pay types, pay codes and pay structures
Excellent interpersonal and communication skills
Rigorous attention to detail and proven ability to work with precision and accuracy
Proficient with Microsoft 365, including Outlook, Teams, Advanced Excel, Google Suite
Ability to maintain a strict level of confidentiality, discretion, judgment, tact, and diplomacy in all matters is required
Technologically savvy and familiar with computerized accounting and payroll software applications, experience using Blackbaud’s Financial Edge or Insperity Payroll a plus

YOU WILL BE SUCCESSFUL IN THIS ROLE IF YOU:

Can be firm on policies and procedures but flexible in managing people and relationships
Have patience and grace when interacting with different personality types
Have an excellent memory and zealous attention to detail
Possess strong organizational skills and have the ability to prioritize and meet deadlines
Are someone with initiative who can take ownership of their work and enjoys working as a team player to reach shared departmental and organizational goals

PHYSICAL REQUIREMENTS: General mobility in office areas. Ability to operate data processing and other office equipment. Prolonged periods sitting or standing at a desk and working on a computer.

We are an Equal Opportunity Employer committed to a diverse workforce and do not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, or veteran status. It is the policy of MMDG to comply with all the relevant and applicable provisions of the Americans with Disabilities Act (ADA). MMDG does not discriminate against any qualified employees or job applicants with respect to any terms, privileges, or conditions of employment because of a person’s physical or mental disability. MMDG makes reasonable accommodation wherever necessary for all employees or applicants with disabilities, provided that the individual is otherwise qualified to safely perform the duties and assignments connected with the job and provided that any accommodations made do not require significant difficulty or expense.

Application Instructions / Public Contact Information

To join our team, please include a cover letter addressed to Elizabeth Fox, CFO with your resume submission by clicking here. Your cover letter must highlight relevant experience and should answer the following questions:

Why are you interested in working at the Mark Morris Dance Group?
The Payroll/HR Administrator must be able to work accurately and efficiently under hard deadlines while also juggling last-minute requests and information. How have you exhibited this skill in your work experience?

DEADLINE: Resumes will be reviewed on a rolling basis; the position will remain open until filled, but preference will be given to candidates who apply before October 31, 2024.

Please note that some candidate interviews will be conducted by video using the MS Teams video communications application. MMDG can also provide candidates with reasonable accommodations, if needed.

Application Deadline
10/31/2024

Mark Morris Dance Group

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Payroll/HR Administrator