The Event Coordinator will support the organization and execution of events using the Tripleseat platform, email and in-person meetings. This role involves assisting with event logistics, client communication, and administrative tasks to ensure successful event management.

The ideal candidate will quickly be able to adapt to the brand, values, and culture of the company, evoking passion and excitement for the process with all involved while providing an upbeat and positive client and team experience. Because we are a small team, we all wear many hats and are happy to roll up our sleeves and lend a hand whenever needed. Can-do attitudes and respectful, inclusive outlooks are greatly valued and expected of all team members.

Key Responsibilities:

Assist in the planning and coordination of events, recoding all event details into BEOs
Communicate with clients to understand their event needs and preferences. Update booking documents with approved information
Manage event details, including guest lists, seating arrangements, timelines and vendor information. Record information to disseminate to the internal team
Coordinate logistics such as venue setup, catering, and audiovisual requirements
Input and update event information in the Tripleseat system
Assist with venue walk throughs as needed
Provide exceptional customer service to clients and attendees
Confirm event payments with accounting.
Maintain relationships and communications with internal departments, external vendors and suppliers

Requirements

Proficiency in Tripleseat, Prismm and MS Office.
Background in event planning, hospitality, or related fields
Strong organizational and multitasking skills
Excellent verbal and written communication abilities
Ability to work flexible hours, including evenings and weekends as needed
Detail-oriented with a problem-solving mindset

Benefits

Team Benefits:

Health Care Plan (Medical, Dental & Vision)
Paid Time Off (Vacation, Sick & Public Holidays)
Family Leave (Maternity, Paternity)
Free Food & Snacks
Training & Development
Team Member Referral Program - $250 for any referrals if your referral stays for 3 months, we are always looking for great candidates at fine dining places that have like-minded individuals. Please feel free to forward resumes

The base pay range for this position is a salary range of $65,000 - 75,000 per year. The determination of what a specific employee in this job classification is paid within the range depends on a number of factors, including, but not limited to, prior employment history/job-related knowledge, qualifications and skills, etc.

99 Scott Studio

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Event Coordinator